What is Job Description:?

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What are included in Job Description?
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What are the contents of Job Description?

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Job description is the buy-product of the job analysis. The job analyst incorporates the informations relating to job in a prescribed blank called job description blank which contains the findings of the job analysis. Job description is an important document which is basically descriptive in nature and contains a statement of job analysis. It provides both organisational information and functional organisation. It defines the scope of job activities, major responsibilities and positioning of the job in the organisation. In the words of Edwin B. Flippo "The first and immediate product of the job analysis is the job description. This document is basically descriptive in nature and constitutes a record of existing and pertinent job fact."Pigors and Myres defines the job description as "a pertinent picture (in writing) of the organisational relationship, responsibilities and specific duties that constitute a given job or position. It defines a scope of responsibility and continuing work assignment that are sufficiently different from those of other job to warrant a specific title."

ob-identification-Job - identification or organisational position includes the job title, alternative title department, division, plant and code number of the job. The job title identifies and designates the job properly. The department, division etc. indicate the name of the department where it is situated. The location gives the name of the place.

Job summary-Job-summary serves two important purposes. Firstly, it provides a short definition which is useful as an additional identification information. Secondly, it serves as a summary to orient the reader towards an understanding of detailed information which follows. It gives the reader a "quick capsule explanation" of the content of a job usually in one or two sentences.

Job Duties and Responsibilities—Job description clearly states the duties and responsibilities to be performed on the job with proper classification as primary, secondary and other duties. It is regarded as the heart of a job. It also describes time to be taken in performing the job and sub-job.

Relation to other Jobs—This helps to locale the job in the organisation by indicating the job immediately below or above it in the job hierarchy. It also gives an idea of the vertical relationships of work and procedures.

Supervision—The degree and nature of supervision required on each job is also mentioned in the job description. Under it is given the number of persons to be supervised alongwith their job titles and the extent of supervision involved—general, intermediate or close supervision.

Machines, Tools and Materials—The machines, tools and materials required in the performance of each jobs are also included in the job description. It indicates the nature and complexity of the job and helps devising training programmes.

Working Conditions—Job description usually gives us the information about the environment in which a job holder has to work. They include heat, cold, dust, wetness, moisture, fumes, odour, oily conditions etc.

Hazards—This gives us the nature of risks to life and limb, their possibilities of occurrence etc.